Management system in Notion for Flacon startup studio
Flacon startup studio faced a common startup challenge — dozens of projects at different stages, overlapping processes, and no single source of truth. The solution was a unified management system built in Notion, tailored to the studio’s structure and workflows.
Overview / Story
Flacon is a startup studio led by Nikolay Matushevsky, managing multiple internal and external products at various stages of development. As the portfolio grew, project management became fragmented: each team maintained its own spreadsheets and tools, making it hard to see the full picture or coordinate priorities.
Problem
Disconnected data and tools across teams.
No central system for decision-making.
Difficult to track project stages, owners, and priorities.
Duplicated tasks and lack of focus between teams.
Solution
Designed an organization-wide management architecture using Notion.
Selected and implemented frameworks: OKR, Kanban, Project Lifecycle, and Team Dashboard.
Connected databases for projects, tasks, members, and statuses.
Built a unified workspace with flexible access levels and automated views.
Delivered the system and trained the company’s project manager for in-house ownership.
Technologies & Integrations
Notion (core system), internal databases, custom templates, dashboards, filtered views, and integrations with Google Drive and Calendar.
Market & Context
Flacon operates in the creative and tech startup ecosystem, where teams need lightweight yet structured tools that grow with the organization. The Notion-based approach offered clarity, scalability, and minimal administrative overhead.
Results
A full project and organization management system built in Notion.
All projects consolidated into a single, structured workspace.
Company’s internal project manager now fully operates the system.
Improved transparency and communication between teams.
Foundation created for future growth and multi-project scaling.
Role
Executor: system design, structure development, configuration, testing, and implementation.